Sample Secretary Resume

Contact information

Joyc S. Lio

13 Street

Anaheim

California

Career objective 

Looking for a challenging position of the Secretary Resume the reputed University with a view to use my wide experience for the benefit of the organization.

Provide general support for the department and also PA duties for the Partner. Typing all correspondence such as letters, minutes, memos etc… and also producing reports for tenders; 

Booking meetings both internal and external. Booking lunch appointments, meeting rooms. Organising air/rail travel; 

Responding to the client networking events on behalf of the Partner and also screening telephone calls on his behalf;

Complete diary management for both the Director and the Partner; 

General administrative duties such as: answering the telephone, use of the photocopier, fax and scanner. Opening and distributing the post;

Lunchtime relief on reception (holiday cover); 

Pulling together a forecast spreadsheet from WIP reports; and 

Personal errands for the Partner of the department. Archiving files and sending to a storage facility.

 

Temp role for CIS, January 2007 – February 2007

HR Administrator

 

Temp role for Balfour Beatty, November 2006 – January 2007

Secretary

 

Dunlop Haywards, September 2006 – October 2006

PA/Secretary

 

Looking after 1 Director, a senior surveyor and an associate; 

General secretarial duties which include: typing all correspondence such as letters, memos, enquiries etc… both copy and audio typing; 

Answering telephone queries, opening and distributing post; and 

Diary management, use of photocopier, fax, scanner, binder and filing.

 

BDO Stoy Hayward LLP, November 2003 – August 2006

Partners’ Secretary

 

Working for the Audit Department I looked after a total of 40-50 audit staff, which included: one Partner (full time) another Partner (covering holidays and sickness), and a group of senior managers, managers ranging down to graduates; 

Typing correspondence such as letters, memos, minutes, audit reports and accounts (Microsoft Word 97), various spreadsheets on Excel; 

PowerPoint presentations; 

 

Arranging events such as: department away days and office Christmas parties. Distribution of post, dealing with clients on the telephone, diary management and email (Lotus Notes), booking rooms, meetings, lunches, travel etc… and 

Printing out fee notes and also booking in 6 monthly appraisals.

 

Temping with various agencies, April 2003 – November 2003

 

C Spencer Ltd, January 2003 – April 2003

Document Controller

 

Ernst & Young LLP, March 2001 to January 2003 

Technical Secretary

 

Looking after a group of twenty whether it be senior managers, tax executives. 

Typing letters, memos, reports, minutes, fee notes etc; 

Electronic diary management, travel arrangements, booking meetings, lunches etc. 

Faxing and photocopying, sorting and distributing any post plus invoice work; and 

Covering for P.A. when on holidays – which meant looking after the departmental Partner. Packages are Microsoft Word/Excel 2000, Electronic e-mail system – Lotus Notes.

 

Maternity leave – July 2000 – March 2001

 

DGP (Consulting Engineers) Ltd, October 1999 to July 2000

Typist Receptionist 

 

Covering maternity leave my duties were: 

Assisting Engineers and Draughtsmen with production of project information; 

Typing specifications, reports, letters, minutes, utilising Microsoft packages word 97; 

E-mail through GroupWise; 

Working on an ISDX switchboard with 20 external lines, 50 internal extensions then an Alcatel 4200E switchboard with 20 external lines, 80 internal extensions; 

General office duties associated with a multi-disciplinary consultancy in line with the requirements of BS5750; 

Organising travel arrangements for members of staff, ie flights, hotels and taxis; and 

Ordering of buffets, greeting clients and visitors, electronic diary management and conference management.

 

Temping with Office Angels, March 2009 – October 2009

 

BAE Systems, September 1998 – March 2009

Administration Assistant

 

Living in Cyprus, 1995 – 1998

 

Unigate Dairies Ltd, February 1993 – October 1995

Secretary/Receptionist

 

IT Skills

 

Microsoft office (Word, Excel, PowerPoint);

Microsoft Outlook;

Microsoft Internet Explorer;

Lotus Notes; and

Ami Pro

 

Education & Qualifications

 

Adult Education Centre, Dhekelia, Cyprus

 

RSA’s: 

1, 2 and 3 Distinctions Text/Word Processing

2 Pass Legal Text Processing, 2 Distinction Medical Word Processing

Stage II Diploma in Text Processing

 

Xaverian VI Form College, Rusholme, 

 

PEI II First Class Pass Typewriting, 

RSA Pass Office Practice, 

GCSE C English

RSA II Pass/Distinction Typewriting

 

St. Albans R.C. High School,   

 

CSE’s: 1 Typewriting, 2 Social Studies, 2 Home Economics, 3 Religious Studies, 3 Human & Social Biology, 4 Mathematics

 

References

Joyc S. Lio

Manager

Wap Company.

Joyc_Lio@gmail.com